Curriculum Materials Ordering Process

---

Ordering process - Online Form:

Use the Catalogue_of_Curriculum_Materials (from the Search the catalogue section) to find the catalogue number and title of what you want to order.

1. Log into Yesnet Sharepoint and Go to Resource Services.
2. Select the CMCA Ordering and Loans – Curriculum Materials tile.
3. Select the Purchase Request Form and fill out the following information:
   • School
   • Title of Resource
   • Catalogue Number
   • ISBN
   • Quantity
   • Indicate if you want new stock only.
   • Confirm that you have obtained approval from your school administration for this purchase.
   • Press “Submit”
4. This will automatically submit your order into the Purchase Tracker where you can check on the status of your order. If you are the person who submitted the form, email updates will be sent to your address whenever there is a status update on the order.
5. If you are ordering more than one item, submit another form for your next item or see the instructions below for Multiple Item Ordering.
6. Resource Services packing slips will identify the amount of CMCA used. 

Ordering Process – Multiple Items and Online Form:

1. Log into Yesnet Sharepoint and Go to Resource Services.
2. Select the CMCA Ordering and Loans – Curriculum Materials tile.
3. Download the Multiple Item Ordering Spreadsheet.
4. Fill in your school name and Save As with your school’s abbreviation and the date.
5. Enter the items you are requesting in the table with all information that you can provide. You can add more lines to the table if needed.
6. Go back to the Sharepoint CMCA Ordering and Loans page and select the Purchase Request Form and fill out the following information:
   • School
   • In the title space, add a description of the whole order (eg. September Science order).
   • Indicate if you want new stock only.
   • Add the Spreadsheet as an attachment here.
   • Confirm that you have obtained approval from your school administration for this purchase.
   • Press “Submit”
7. This will automatically submit your order into the Purchase Tracker where you can check on the status of your order. If you are the person who submitted the form, email updates will be sent to your address whenever there is a status update on the order.
8. For multiple item spreadsheets, status is updated once all items are ordered. If you want to know about individual items within a large order, select the title you created, scroll down to the bottom of the dialog box and open the spreadsheet.
9. Resource Services packing slips will identify the amount of CMCA used.

When possible, Resource Services automatically fills orders with used stock. This allows schools to obtain materials at 50% of our current purchasing price. You may request your order be filled with new stock by checking the appropriate box on the order form.

Prices are subject to change without notice. The current purchase price may be different from the catalogue price.

Helpful tips:
- Place orders well in advance of when possible to avoid delays in receiving goods.
- The principal or delegate's authorizes use of CMCA funds. Schools must ensure they do not over-spend their CMCA.
- If you have questions please contact us and we will assist you with the ordering process.

​Please refer to the CMCA User Guide for more information.

Terms of payment
School orders are charged to the school's Curriculum Materials Credit Allocation (CMCA) unless otherwise directed. Monthly statements of CMCA activity are sent to school administrators. Please contact the Coordinator of Resource Services at 867- 667-3521 if your CMCA is depleted.

Novels and loan materials that are over 60 days overdue are charged to a school's CMCA budget.